Free template
HVAC technician invoice template
An example invoice for HVAC technicians, and what to put on yours. Make your own free in InvoiceKoala: fill it in on your phone, add photos of the job, and send it by WhatsApp, text or email.
Your Business Name
ABN / VAT no. · phone · email
ABN / VAT no. · phone · email
INVOICE
INV-0042
INV-0042
| Description | Qty | Price | Amount |
|---|---|---|---|
| Split system supply and install (7 kW) | 1 | $2,650.00 | $2,650.00 |
| Annual service | 1 | $180.00 | $180.00 |
| Refrigerant top-up | 1 | $140.00 | $140.00 |
| Labour | 2 | $105.00 | $210.00 |
Subtotal$3,180.00
Tax (10%)$318.00
Total$3,498.00
How to pay
Bank transfer to: account name, BSB / sort code, account number. Please use INV-0042 as the reference.
What to put on an HVAC technician invoice
- Your business name, contact details and business number (for example your ABN in Australia)
- Your customer's name and the job address
- An invoice number that goes up each time, the date, and when payment is due
- Each item of work or materials, with quantity, price and amount
- The tax amount, if you're registered for GST or VAT
- How to pay you, and the reference to use
If you're registered for GST or VAT, your country may require extra details on a tax invoice (in Australia, for example, the words "Tax invoice", your ABN and the GST amount). Check with your accountant.
Why HVAC technicians use InvoiceKoala
- Quote on site, and the customer accepts with a tap and a signature
- Turn the quote into an invoice in one tap when the job's done
- See when the invoice is opened, and send automatic reminders
- Works with no signal, in roof spaces and basements
- Free plan: 5 invoices a month, unlimited quotes, no card needed
Templates for other trades: Electrician · Plumber · Builder · Carpenter · Painter · Landscaper · Cleaner · Handyman